Appendix A - Generic Template For Club Rules

Typically club rules concerning the care of children and vulnerable adults are:

  • All members, parents, guardians and carers are to comply with BMFA and club policies and guidelines for the promotion of welfare and care of children and vulnerable adults.
  • A vulnerable adult can also be a temporary designation covering persons who may, for instance, be recovering from illness or medical treatment.
  • Junior members must be supervised at all times by a responsible adult. The level of supervision is to be commensurate with the junior member’s age, maturity, capability and level of experience.
  • No child or vulnerable adult shall undertake any activity which might place him or her at risk. In any event prior consultation with their parent, guardian or carer must take place if there is any doubt on the member’s abilities to undertake a specific activity.
  • No senior member is to be expected to assume responsibility for a child or a vulnerable adult unless he/she has been specifically requested to do so by the parent, guardian or carer. If required to do so, he/she is to assume complete and total responsibility for the child or vulnerable adult whilst he/she is in their charge and written evidence of this must be obtained before total responsibility is undertaken.
  • Notwithstanding the requirements of the previous paragraph, should a member discover a child or vulnerable adult that is unsupervised then he/she must assume responsibility for that person’s safety in the first instance. The situation should then be rectified as soon as possible by seeking out the parent, guardian, carer or nominated supervisor. Any instance of such an occurrence is to be reported to the club committee as soon as possible and a record made of the occurrence.
  • Whilst supervising children or vulnerable adults, members should avoid placing themselves in a position that could be open to misinterpretation or question in accordance with BMFA policy. Remember, the policy is there to protect you as well as children and vulnerable adults.
  • Should any member, parent, guardian, carer or the person themselves have concerns about the welfare of children or vulnerable adults then he or she is to contact [insert the nominated person] or any of the helplines at the end of this document.
  • Clubs should also place the following or similar statement (see Note to Parents, Guardians and Carers) on the club’s membership application form to ensure that the parent, guardian or carer of a child or vulnerable adult also agrees to abide by club policy

 Note to Parents, Guardians and Carers:

“Whilst this Club has a duty to take all reasonable steps to ensure the general welfare and protection of children and vulnerable adult members, in particular during the actual act of model aircraft flying and associated pre-flight and post-flight procedures, the Club will not undertake the responsibilities of those acting in the role of guardians or carers unless specifically arranged and written permission given by the parent or carer.

Should you wish to leave a child or a vulnerable adult at the flying site, it is your responsibility to arrange for one of the qualified club members to supervise your child or charge during your absence and make arrangements for the member to be able to make contact with you. Our activities at the flying site do not finish at a regular time. It is therefore your responsibility to ensure the well-being of your charge by arranging a predetermined collection time.

Should your child have any special medical or physical needs you are required to advise the Club in writing.

Should physical contact be required during model flying for instructional or any other purpose these will be explained to you, and you will be required to record your agreement in writing defining the type and limits of contact.

Should the Club wish to use a photographic image of your child; the Club will follow the guidelines laid down by the NSPCC Child Protection in Sport Unit detailed on Page 22 of this document. In addition, your written consent will be required for the Club to do so.

This membership form must be countersigned by the parent or guardian if the applicant is under 18 years of age or by the authorised carer of a vulnerable adult, thereby signifying acceptance of the conditions of membership.

Should you wish to discuss any issue, have any concerns or have suggestions on how we may improve our policies, then please contact: the Club Welfare Officer or committee  <<insert contact details here>>

Note that the above text assumes that your club will take responsibility for the supervision and welfare of a child or vulnerable adult if they are left with you on the flying field. This may not be the case and you may consider inserting an alternative wording stating that any such person must always be accompanied by a parent, guardian or other person designated to the club in writing.